We have vast experience in property and estate agency which entails selling and leasing all kinds of property i.e. commercial, industrial, residential and agricultural property. The Directors are registered and licensed by the Estate Agents Registration Board to practice professional estate agency. Our staffs also have extensive experience in securing statutory approvals from the local authorities and other government bodies such as National Environment Management Authority (NEMA). In consultation with other lead experts we have developed capacity to offer Environmental Impact Assessment (EIA) and Environmental Audit (EA) services. This experience has made us resourceful for clients who require necessary statutory approvals to develop leased or purchased property. Our highly trained and experienced staffs also provide facilities management services to ensure proper maintenance and functionality building systems, equipment and fittings.
As Managing and Estate Agents we offer the following services: –
A. Property Letting
Marketing
We execute a marketing campaign and identify potential tenants to premises under our instructions through a vetting process that will guarantee only reliable persons are offered a lease.
Lease Negotiations
We negotiate, on behalf of property owners, with potential tenants and achieve rental terms that are suitable and beneficial to our clients’ requirements. Thereafter we shall execute Letters of Offer on their behalf.
Upon signing of Letters of Offer we ensure that the tenants execute formal Leases. This is done in consultation with the clients’ Advocates. In so doing we peruse the Leases to further ensure that the documents place our clients in the best contractual position.
Handover/ Takeover of Premises
We prepare accurate Inventory Schedules for purposes of handing/ taking over of premises upon execution or determination of tenancy with the tenants. In so doing we ensure that the conditions of the premises remain tenantable prior to occupation. Should there be need for any fit – outs we also liaise with the Landlord together with the appointed Architects or Engineers to approve the same.
Rent Reviews, Lease Renewals and Re-Lettings
We will effect rent reviews, lease renewals and re-lettings as they fall due by maintaining renewal diaries and appropriate tenancy schedules. We will also, prior to carrying out the reviews or re -lettings, advise you on the obtaining letting terms and conditions during the review by way of valuation or rental assessments or in simple market reports that will enable you be updated on the performance of your property.
B. Property Management
As your property managers we provide the following services: –
Rent Collection
We effectively collect rent through direct deposits to our client’s collection account in the bank. With the M-pesa pay bill number, our clients have another flexible option to pay rent from any location using their phone. From our experience, we are able to remit the current month’s rent on or before the 10th day of the month.
Repairs and Maintenance
We inspect properties and source for quotations from artisans. The same are forwarded to landlords for approval and thereafter procure materials and supervise repairs on their behalf. Receipts and repairs records/documents are kept in the landlord’s file to be used in preparation of annual accounts and tax returns by the clients.
Utility bills (Water and Electricity).
We monitor payment of utility bills by tenants through online checks of electricity accounts and bi-monthly check of accounts status with the water utility company.
Ground Rent and Rates
This is done on behalf of the clients, from their rent account as directed.
Insurance
We carry out insurance assessment and organize for the property to be adequately insured in consultations with the Landlord. We also advise on the covers that we deem necessary such as Fire and Peril, Earthquake, Loss of Rent, and Public Liability.
Landlord and Tenant Relations
We adequately attend to issues raised by the tenants and keep the Landlord updated on the same. We act as a bridge between the Landlord and the tenant. Any loss or damage suffered by the property as a result of the tenant’s negligence is be captured and the tenant is compelled to have the same replaced at his/her cost.
Rental Assessment
We undertake rental assessment to establish rents that are feasible and cannot be a subject of contention in rent tribunals due to well researched and documented rent valuation Reports. It also helps a client charge optimum rents and safeguard good returns.
Quarterly & Annual Reports:
These are prepared by the heads of the property Management departments, summarizing the rent collection performance, Market performance and prospects for rent review, report on periodic and routine maintenance, among other relevant information.
C. Sale of Property
Should you wish to dispose of or acquire property, we will provide you with the following, subject to agreement: –
- Advise on the market value for sale purposes;
- Propose a suitable marketing strategy;
- Execute the marketing by way of advertising, showing of property to potential buyers, receiving offers and communicating these to the seller;
- Once an acceptable offer has been agreed upon, we prepare the letter of offer and collect the initial deposit;
- On the basis of deposit received and the signed letter of offer, we communicate with your Advocates for the preparation of the sale agreement to be executed by the vendor and purchaser.
